AutoRev AI

AI Receptionist for HVAC

AutoRev is the AI receptionist for HVAC businesses. It answers every call 24/7, books no cool, no heat, tune ups, follows up on estimates, and syncs to your CRM, so no lead slips through while your crews are in the field. It is an AI coworker that keeps working long after the call ends.

More on how it works: AI receptionist and AI answering service.

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24/7
Coverage, nights and weekends
<30s
Response to every call
100%
Inbound leads captured
HVAC professional at work
The problem

Where the calls leak

Every missed call is a job your HVAC competitor books instead. Here is where revenue slips away today.

  • Missed calls during busy seasons cost $50,000+ in lost revenue annually
  • Manual scheduling creates double bookings and customer frustration
  • Slow follow-up on leads means competitors book jobs first
  • After-hours emergencies go to voicemail, losing high-value calls
With an AI coworker

Your AI coworker answers, qualifies, and books the calls you miss, then keeps working the follow-ups long after the office closes.

Answers in seconds
No voicemail, no hold music
Books into your calendar
Two-way CRM sync
Triages emergencies
Routed by your rules
Knows your jobs
Trained on your services
The work

The jobs your coworker handles

Trained on real HVAC work, so intake questions and booking rules fit each job type.

no coolno heattune upsinstallsduct cleaning

Built for HVAC seasonality

Summer peak season overload

Emergency calls during nights and weekends

Seasonal maintenance reminders

What AutoRev does for HVAC

An AI coworker for HVAC contractors

AutoRev is an AI coworker for HVAC contractors. It answers every call, text, and web chat for your shop, then books the work into the dispatch board you already run in ServiceTitan, Housecall Pro, Jobber, or FieldEdge. It also runs as the system itself, covering dispatch, scheduling, pricebook, estimates, invoicing and payments. It sits on top of the software your office already uses and covers the calls, follow-ups, and renewals your team never gets to.

For a residential and light-commercial HVAC business, most lost revenue is not lost on the job. It is lost on the phone. A no-heat call that hits voicemail at 9pm goes to the next contractor. A March replacement quote that nobody chased sits unsold through the summer. A maintenance plan that lapsed in the fall never gets renewed. AutoRev closes those gaps around the clock, so your techs walk into booked, qualified work instead of a stack of callbacks.

Where HVAC revenue leaks

The calls that cost you, and how AutoRev catches them

Four moments where HVAC shops lose money on the phone, and what AutoRev does at each one.

No-heat and no-cool calls after hours

Furnaces fail on the coldest night and AC dies during the first heat wave, almost never at 10am on a Tuesday. When a homeowner with no heat calls at 9pm and reaches voicemail, most do not leave a message, and of the ones who do, few answer the callback the next morning because they already booked someone else.

How AutoRev handles it

AutoRev answers on the first ring, day or night. It runs your intake, tells a true emergency from routine work by the rules you set, and either books the visit into an open slot or escalates a no-heat or no-cool call to your on-call tech with the address and problem already logged. The homeowner gets a confirmation text, not a voicemail beep.

60%of callers won't leave a voicemail

Heat-wave call surges you can't staff for

The first 95-degree day can triple call volume in an afternoon. One office manager cannot answer three lines at once, so calls stack up, hold times climb, and good customers hang up and dial the next company on the list. Adding front-desk staff for two brutal weeks a year does not pencil out.

How AutoRev handles it

AutoRev answers unlimited calls, texts, and chats at the same moment, so a heat wave never produces a busy signal or a full voicemail box. It sorts residential from commercial, books the routine tune-ups and repairs, and hands your dispatcher a clean, prioritized queue instead of a wall of missed calls.

3xcall surge on peak days

Paid leads that go cold before you call back

A lead from Google Local Services Ads, Angi, or your own website is only yours if you reach it first. Those platforms route the job to whoever responds fastest, and a form fill or a paid lead that sits for 30 minutes is usually already on the phone with a competitor. Every one you bought and did not answer is money spent for nothing.

How AutoRev handles it

AutoRev replies to every web form, LSA lead, and missed call within seconds over voice and text. It qualifies the homeowner, answers pricing questions with real ranges from your book, and books the appointment before the lead cools. The paid lead you already bought turns into a scheduled job instead of a sunk cost.

$200-300cost to acquire each lead

Aging-system replacements left on the table

A 15-year-old system limping through another summer is the highest-value opportunity in your pipeline, and the easiest to lose. The homeowner gets a repair quote, says they want to think about it, and the estimate is never followed up. One unsold replacement is thousands of dollars walking out the door.

How AutoRev handles it

AutoRev flags aging and failing equipment during intake, and your tech builds a branded replacement estimate from the driveway by texting a photo and a note. AutoRev prices it from your book, applies your labor rate and any discount, and sends a proposal the homeowner can e-sign and pay a deposit on from their phone. Then it follows up on every open quote until it closes or the customer says no.

$8.5Kaverage system replacement
Before and after

What changes when AutoRev answers

The old way

Voicemail and missed calls

  • Calls after 5pm and on weekends roll to voicemail, and most no-heat callers just dial the next contractor
  • One office manager juggles three ringing lines during a heat wave and loses the overflow
  • Paid LSA and Angi leads sit for 20 or 30 minutes before anyone responds
  • Replacement quotes go out and never get a follow-up call
  • Expired maintenance plans pile up because nobody has time to work the list
With AutoRev

Every call, booked

  • Every call, text, and chat answered in seconds, 24/7, and booked into your dispatch board
  • Unlimited calls handled at once, so peak days never produce a busy signal
  • LSA, Angi, and web leads answered within seconds and booked before they cool
  • Every open estimate followed up automatically until it closes or the customer declines
  • Lapsed plans worked with a multi-touch renewal sequence across email, text, and call
Works with your stack

Built on top of the software you already run

AutoRev works with the field service software you already use. It reads your live schedule and writes new jobs, notes, and contacts back into ServiceTitan, Housecall Pro, Jobber, FieldEdge, and Service Fusion, plus more than 500 other tools through direct integrations. Your office keeps working exactly the way it does today.

When AutoRev books a tune-up, the job lands on your dispatch board with the right job type, the right tech, and the customer history attached. When it closes a replacement estimate, the signed proposal and deposit sync straight back to your CRM. Nothing lives in a separate inbox and nothing has to be re-keyed. AutoRev is the coworker on top of your stack, not another system to log into.

Go deeper

Explore the rest of the AI coworker

Products
Solutions
Read more

End-to-end lead architecture

The Premier AI System

for HVAC

One AI. Every workflow.
Inbound Voice AIAnswered 24/7
Chat AIWebsite, SMS, email & social
Outbound Voice AIScheduling & leads
AutoRev (Central AI Brain)Routing · Upsell · Dispatch
Lead funnel
Books CRM
Estimate funnel
5-star reviews
Annual nurture
Works with your stack
ServiceTitanHousecall ProJobberFieldEdgeService FusionJobNimbusFieldPulse+ 500 more
Call > Book > Service > Follow-up > 5-star review > Referral
The agent stack

Every workflow, handled by one coworker

A single AI coworker runs the full journey for your team, from the first ring to the five-star review.

Inbound
Answers, qualifies, and books every call, chat, and text.
Call Answering Agent
Answer every call, capture intake, route emergencies
Chat Booking Agent
Convert web chat, SMS, and social messages into bookings
Calendar Agent
Book appointments directly into your calendar
Marketing
Follows up on leads, wins back customers, and earns reviews.
Lead Follow Up Agent
Follow up new leads in under 60 seconds
Customer Reactivation Agent
Reactivate past customers for additional services
Social Media Content & Video Tool
Generate branded social content and short-form videos automatically
Reputation Agent
Automate review requests and reputation management
Outbound
Quotes, chases estimates, and fills the calendar proactively.
Estimate Pricing Agent
Provide instant price ranges and qualified estimates
Customer Outreach Agent
Proactive outreach to past customers and local prospects
Commercial Outreach Agent
Win maintenance contracts with property managers and businesses
Projected ROI

What HVAC recovers with AutoRev

AutoRev works both ends: it answers the calls you miss and it wins back the customers sitting in your database. Estimate both.

Inbound · calls it answers & books
Outbound · reactivation & win-back
Inbound / mo$5,400
Outbound / mo$3,200
Total recovered / month
$8,600
Total recovered / year
$103,200

Estimate only. Actual results vary by market, staffing, and call mix.

Free estimate calculator

Try the free HVAC estimate calculator

A repair range or a three-tier replacement quote in about 30 seconds. This is the same tool you can embed on your own site to capture every homeowner as a lead.

Put it on your website, free Open the full calculator
Go deeper

HVAC playbooks

The strategy and the system behind every booked HVAC job.

Growth playbook

The HVAC AI Growth System

How top HVAC operators capture every lead and turn calls into recurring revenue.

Read the playbook
FAQ

HVAC AI, answered

AutoRev is an AI receptionist built for HVAC companies. It answers inbound calls and messages around the clock, captures full job intake, books appointments, and follows up on quotes without adding office headcount. Most HVAC businesses are live in days, not months, once it learns your services and booking rules.

Yes, and it works either direction. AutoRev runs on top of the tools you already have, reading your live calendar and writing new HVAC jobs, notes, and contacts back into Housecall Pro, ServiceTitan, Jobber, and hundreds of other systems. It also runs as the system itself, covering dispatch, scheduling, pricebook, estimates, invoicing, and payments. Keep what you have or move onto it, whichever suits your shop.

Every call is answered in under 60 seconds, day or night. Urgent requests like emergency HVAC and AC repair are triaged and routed to your on-call team by your rules, while routine jobs are booked straight into your calendar. You decide what counts as an emergency and exactly where each one goes.

Yes. AutoRev answers unlimited calls, texts, and web chats at the same time, so a seasonal surge never produces a busy signal or a lost lead. It scales instantly during your busiest weeks without you scrambling to add front-desk staff.

AutoRev is trained on the work you actually do, including no cool, no heat, tune ups, installs, duct cleaning. It asks the right intake questions for each job type, gives realistic price ranges from your pricing, and books qualified appointments into your schedule.

AutoRev sounds natural, greets callers with your company name, and handles the conversation like a sharp member of your HVAC team. Most customers simply feel promptly taken care of, and you can have it introduce itself as your virtual assistant whenever you prefer full transparency.

Every HVAC call, answered.

See your AI coworker book HVAC jobs, or hear it live in a 60-second call.

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