Outcomes for HVAC Businesses

We Deliver Outcomes for
HVAC Businesses

Meet Megan, an AI agent built for HVAC. She plugs into ServiceTitan, Housecall Pro, Jobber, or FieldEdge. Your office manager texts her, and she dispatches emergencies, books tune-ups, and chases unsold replacement quotes.

One AI answers every call, books every tune-up, quotes every replacement, and wins back every lapsed customer. 24/7, across voice, SMS, chat, and email.

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Inbound: 48hr Deploy Outbound: 21-Day Rollout Peak Season Ready

Built to supercharge the two people running your shop

Owners get growth without headcount. Office managers get a teammate that never calls in sick.

For Owners

Grow Without Hiring

  • Stop losing $8.5K replacement leads to voicemail after 5pm or during a heat wave surge
  • Turn every missed call into a booked tune-up, repair, or quote within 60 seconds
  • Reactivate 12-month-lapsed customers automatically before the shoulder season ends
  • Win commercial contracts with a 21-day multi-channel sequence targeting PMs and HOAs
  • ServiceTitan, Housecall Pro, Jobber, FieldEdge all update in real time
For Office Managers

Your Teammate, Megan

  • Megan answers overflow and after-hours calls so the phones stop ringing off the hook in January
  • Every booking drops straight into your dispatch board with the right job type and tech
  • Confirmation texts cut no-shows 20-30% without anyone lifting a finger
  • Emergency no-heat calls get flagged, routed, and escalated faster than a human can triage
  • Review requests go out the moment the tech closes the ticket, not three days later
How Office Managers Use It

Just text Megan. She handles it.

Text her like you'd text a teammate. She reads ServiceTitan or Housecall Pro, plans the work, and books into your dispatch board. You approve, she ships.

Office Manager
We got slammed today, 14 no-heat calls stacked up. Can you book the easy ones?
Megan
On it. Triaging the queue: 9 are standard no-heat, 3 thermostat-only, 2 look like system failures. Booking the 12 straightforward ones into Thursday and Friday in ServiceTitan. Flagged the 2 replacements for your comfort advisor.
Office Manager
Did we ever follow up on the Reeves quote from March?
Megan
Yes. Sent a 'still considering a new system?' SMS last week with the 0% for 18 months offer. She replied yesterday asking about a heat pump. Scheduled her Tuesday 10am with Mike. Confirmation sent.
Office Manager
Can you push all expired maintenance plans into a renewal campaign?
Megan
Pulling from Housecall Pro now. 312 plans expired in the last 120 days. Starting a 3-touch sequence: email today, SMS day 3, outbound call day 7 offering the $89 tune-up renewal. Opt-outs and DNC handled.
Office Manager
Property manager at Oakview just called about a rooftop unit down.
Megan
Logged the call, created a commercial emergency ticket in FieldEdge, dispatched Carlos (nearest tech with commercial cert). ETA 45 min. Texted the PM a confirmation and your 4-hour response guarantee.
Office Manager
How many tune-ups did we book overnight?
Megan
7 booked between 6pm and 8am: 4 furnace tune-ups at $89, 2 standard service calls, 1 replacement quote (Tanaka residence, 22-year-old unit, flagged for sales). All confirmed and on the board.
Office Manager
Mrs. Patel is upset, tech didn't show in her window.
Megan
Jake is running 40 min behind on the previous job. Already texted Mrs. Patel the revised ETA, offered a $25 credit, she replied 'thanks, no problem.' Note added to her record.

Text Megan over SMS, Slack, email, or the AutoRev dashboard. She plugs into ServiceTitan, Housecall Pro, Jobber, FieldEdge, Service Fusion, JobNimbus, FieldPulse, and 500+ other tools.

Revenue Leakage Analysis

Sources: ACCA, ServiceTitan, LocaliQ
CAC Cost
$200-300
Per customer
Missed Voicemails
60%
Customers won't leave msg
Callback Failure
80%
Won't answer callback
Avg System Replacement
$8.5K
Per opportunity

End-to-End Lead Architecture

THE PREMIER AI SYSTEM

FOR HVAC

One AI. Every Workflow.
INBOUND VOICE AI
• 24/7 Receptionist
CHAT AI
• Website, SMS, Email & Social
OUTBOUND VOICE AI
• Scheduling & Leads
MEGAN (CENTRAL AI BRAIN)
Routing • Upsell • Dispatch
Lead Funnel
Books CRM
Estimate Funnel
5-Star Reviews
Annual Nurture
API Integrations
ServiceTitanHousecall ProJobberFieldEdgeService FusionJobNimbusFieldPulse+ 500 more
CALL > DIAGNOSE > REPAIR > TUNE-UP > 5-STAR REVIEW > REFERRAL

Inbound Emergency & Quote Flow

Call comes in
You're busy / after hours
Megan Answers
Booked + Confirmed

What Megan Handles 24/7

QUALIFY
"Hi, this is [Company], how can I help?"
Answers overflow and after-hours immediately. Sounds 100% human.
QUOTE
"Sorry we missed you. Need heating help? Reply here or call back."
Text-back sent within 60 seconds of any dropped or missed call.
ADD-ON
"Confirmed: Furnace tune-up Thursday 2-4pm. Reply C to confirm."
Automated booking confirmation. Reduces no-shows by 20-30%.

Maintenance Plan Renewal Flow

Lapsed + Expired Plans
Megan Multi-Channel
Email + SMS + Call
Plans Renewed

HVAC Season Sequence

Year-Round
❄️
WINTER: FURNACE SEASON

No-heat calls spike. Megan triages emergencies, books $89 tune-ups, and flags 15+ year units for replacement quotes before the next cold snap.

🌱
SPRING: AC PRE-SEASON

Outbound to every customer with cooling older than 10 years. Book AC tune-ups before the first 90-degree day overwhelms the schedule.

☀️
SUMMER: AC EMERGENCY

Heat waves drive a 3x call surge. Megan answers every ring, sorts residential from commercial, and dispatches in priority order.

🍂
FALL: MAINTENANCE PLAN PUSH

Expired plans get a 3-touch renewal sequence. Reactivation offer ($50 off) goes to anyone unseen in 12+ months.

Residential Segments

🔄 Lapsed Customers (12+ mo)📋 Expired Agreements⏰ Aging Equipment📝 Unsold Estimates

Commercial Targets

🏢 Property Managers🏘️ HOA Boards🏠 Multi-Family Owners🏗️ Facilities Managers🏬 Retail/Office Owners🍽️ Restaurant Owners🏫 Schools & Churches🏥 Medical Offices

AI-Generated Offers

WINTER RESIDENTIAL
$89 Winter Furnace Tune-Up

Complete 21-point inspection. Catch problems before the coldest nights.

EMERGENCY
Free System Diagnostic

Waived trip charge ($99 value) when you book repair same-day.

COMMERCIAL
Priority Service Agreement

24/7 emergency line plus 4-hour response guarantee for managed properties.

REACTIVATION
We Miss You: $50 Off

For customers unseen in 12+ months. Good through end of month.

REPLACEMENT
0% Financing / 18 Months

New high-efficiency furnace installed. No payments until summer.

MULTI-FAMILY
Volume Discount: 15% Off

Lock in 15% off maintenance for portfolios with 5+ units.

Projected ROI Calculator

Recurring dispatch and replacement revenue. Lock it in every month.

Job Pricing

Inbound (Monthly)

Outbound (Monthly)

Monthly Revenue Impact Breakdown

Inbound: Missed Calls Captured$10,000
Inbound: Emergency System Leads$17,000
Outbound: Commercial Contracts$12,000
Outbound: Reactivation Jobs$7,500
Outbound: System Replacements$8,500
Total Monthly Impact
$55,000
Projected Annual Impact
$660,000

Complete AI Agent Stack for HVAC

Click any agent to see how it works

AI Receptionist

AI Messaging & Chat

AI Scheduler

AI Quote Agent

AI Customer Reactivation

AI Customer Outreach

AI Commercial Outreach

AI Lead Follow-Up

AI Review & Reputation

AI Social Content & Video

Let's Build Your HVAC System

30 minutes to map your inbound flow, dispatch logic, and maintenance plan engine.

View Full Demo Page
Important Disclaimers

Results: Revenue projections are estimates based on industry averages. Actual results vary by market, database size, call volume, and close rates. Not guarantees of future performance.

Data Sources: Statistics compiled from ACCA, ServiceTitan, LocaliQ, Voctiv, and industry research. Reflects general trends.

Timelines: 48-hour inbound and 21-day outbound deployment estimates based on typical implementations. Actuals vary with CRM integrations and domain warmup.

No Guarantee: AutoRev AI does not guarantee any specific number of leads, appointments, or revenue. Success depends on offer quality, market conditions, follow-up speed, and sales process.